Best Workflow Management Software Reviews of 2020


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Are you searching for methods to simplify routine enterprise duties? Workflow administration software program is the answer.

Companies throughout all industries have been utilizing workflow administration instruments to enhance efficiencies in varied departments. These instruments leverage automation for venture administration, one-off duties, and different work-related situations. 

Primarily, workflow administration software program eliminates the wasted time your staff spends on mundane duties by automating them. This in the end improves productiveness in your whole group. Workflow administration instruments also can provide help to determine any inefficient processes with information and different beneficial insights.

Which workflow administration software program is the very best? We’ve reviewed the highest seven choices to think about on this information. 


Finest All-in-One Instrument

Use ProofHub for workflow administration, venture administration, and staff communication. Customise your workflows and profit from flat-rate pricing with limitless customers.

The Finest Workflow Administration Software program Choices to Think about:

  1. ProofHub
  2. Kintone
  3. Nintex
  4. Zapier
  5. Course of Road
  6. Backlog
  7. Hive

When it Makes Sense to Make investments Into Workflow Administration Software program

Workflow administration software program is unquestionably a sophisticated enterprise device. So it’s not for everybody.

It is sensible to put money into a workflow administration resolution when you really feel like your staff isn’t working at most effectivity. Are folks losing time on redundant duties? Do you want a solution to streamline repetitive processes? 

When a fundamental “to-do” listing or easy process administration software program is not getting the job finished, it’s time to improve to workflow administration software program.

Take note—workflow administration isn’t the identical as venture administration. These two phrases are sometimes used interchangeably, however each has its distinctive objective. Usually, venture administration instruments are used for tasks with definitive finish dates. Workflow administration is a part of venture administration, however the duties are ongoing. 

Even after a single venture ends, workflow administration continues. So simply since you’re utilizing a venture administration device, you continue to would possibly want a workflow administration resolution to automate processes. 

Small groups with simple workflows and easy tasks in all probability gained’t want a workflow administration device simply but. However as you add complexity and scale to the equation, workflow administration software program will make your life a lot simpler.

#1 – ProofHub Assessment — Finest All-in-One Workflow Administration Instrument



Finest All-in-One Instrument

Use ProofHub for workflow administration, venture administration, and staff communication. Customise your workflows and profit from flat-rate pricing with limitless customers.

ProofHub is greater than only a workflow administration resolution. It’s an all-in-one device for reinforcing productiveness. 

The software program is trusted by 85,000+ groups throughout the globe, together with Nike, NASA, Netflix, Tripadvisor, and extra.

The software program combines workflow administration with venture administration below a single roof. It comes with staff communication instruments like reside chat, discussions, and extra.

You’ll profit from customized workflows, Kanban boards, Gantt charts, and process administration. Venture managers can have an entire overview of a very powerful data regarding their staff’s workflows.

ProofHub seamlessly integrates with apps and instruments that you just’re already utilizing, like Dropbox, Quickbooks, Freshbooks, and extra. Use ProofHub to create workflows with clearly outlined phases, automate recurring duties, and customise automated reminders. 

Pricing is straightforward and simple, with no per-user charges. 

ProofHub begins at $45 per thirty days for 40 tasks and limitless customers. Nonetheless, the entry-level plan doesn’t accommodate customized workflows. So that you’ll must improve to the Final Management bundle to get essentially the most out of ProofHub, which begins at $89 per thirty days.

Strive it free for 14 days.

#2 – Kintone Assessment — Finest For Customized Workflow Administration



Finest For Customized Workflows

Automate redundant duties and assign them members of your staff. Kintone has a variety of advantages that transcend the scope of fundamental workflow administration.

Kintone is optimized for collaboration. The software program makes it straightforward for groups to create, share, and automate personalized processes and workflows for data-driven outcomes.

Greater than 15,000+ organizations worldwide depend on Kintone for workflow administration.

Utilizing Kintone for workflow administration is simple. Simply map out the steps in a course of, automate the redundant elements, and assign duties to staff members. Kintone makes it straightforward to vary your automated workflows as you make changes for efficiencies. 

The software program sends alerts and notifications to let everybody know after they have a process at hand. 

Your whole workflow course of might be stored on document as nicely. So you’ll be able to all the time refer again to see what occurred and when it occurred at a later date. The entire workflows are absolutely customizable and straightforward to automate.

Kintone additionally has a variety of options for distant work, venture administration, process administration, database administration, claims administration, speedy app improvement, and extra. 

It’s some of the versatile workflow administration options that you just’ll discover in the marketplace at present.

Pricing begins at $24 per consumer per thirty days, with a five-user minimal. Kintone presents nice reductions for nonprofits, instructional establishments, and authorities organizations as nicely.

Strive it free for 30 days; no bank card required.

#3 – Nintex Assessment — The Finest For Superior Workflows



Finest For Superior Workflows

Nintex has a visible drag-and-drop course of builder. Use the device to automate advanced workflows throughout all departments.

Nintex is a course of administration and workflow automation device designed to simplify advanced workflows. It’s designed for enterprise analysts, IT groups, course of professionals, and different energy customers. 

8,000+ organizations, together with business leaders like Amazon, Zoom, Coca-Cola, Johnson & Johnson, LinkedIn, Microsoft, and Nationwide use Nintex.

I like Nintex as a result of the software program makes it straightforward to standardize your processes utilizing automation, even for superior workflows.

The software program has a visible drag-and-drop device that’s straightforward for anybody to make use of. This visualization makes it a lot simpler to observe the trail of refined workflows. 

You may even use Nintex to mechanically generate and signal paperwork that come via the method stream. Use the device to collaborate throughout varied channels and join your staff, wherever they’re. 

The software program can be utilized by HR groups, gross sales groups, finance departments, operations, and different groups inside your group. 

The Nintex Course of Automation platform begins at $875 per thirty days with limitless customers and 10 workflows. The enterprise plan begins at $1,350 per thirty days. Additionally they supply a fundamental plan for easy automations, beginning at $85 per consumer per thirty days with a five-ser minimal.

Strive Nintex free for 30 days.

#4 – Zapier Assessment — The Finest For Workflow Automation



Finest For Workflow Automation

2,000+ integrations and cross-platform automations. Zapier has plans for groups of all sizes, together with a free plan for fundamental use.

Automation is clearly a vital part of workflow administration. And relating to automated options, Zapier is second to none. 

Zapier integrates with 2,000+ instruments. You should utilize this software program to arrange a cross-platform automation sequence based mostly on particular triggers. For instance, let’s say you get a brand new e mail with an attachment to your Gmail account. Zapier can mechanically copy that file to Dropbox, then notify you through Slack.

Constructing new workflows is simple; anybody can do it with only a few clicks. 

The software program is flexible sufficient to accommodate single customers and busy professionals, in addition to groups and organizations. 

There’s even a free without end plan that comes with 5 “Zaps” (related apps) and 100 duties per thirty days. However most enterprise customers will need to improve to a paid plan.

  • Starter — Begins at $19.99 per thirty days
  • Skilled — Begins at $49 per thirty days
  • Staff — Begins at $299 per thirty days
  • Firm — Begins at $599 per thirty days

The plans are largely based mostly on the variety of duties you’ll want to use Zapier for on a month-to-month foundation. As anticipated, the options get higher and extra superior at every tier. However not each consumer will want these extras. So simply take a better have a look at the plan advantages earlier than selecting the very best certainly one of what you are promoting.

Join and take a look at Zapier free for 14 days.

#5 – Course of Road Assessment — Finest Easy Workflow Administration Software program

Process Street

Course of Road

Finest Easy Workflow Administration Software program

Automate routine duties with conditional logic and dynamic checklists. Course of Road has a variety of potential use instances, and it’s straightforward for anybody to determine.

Workflow administration software program will be difficult, but it surely doesn’t need to be. Course of Road proves which you can implement a workflow administration resolution as a newbie with none prior expertise utilizing these instruments.

Your entire basis of the software program will be defined in three fast steps:

Use the software program to create process paperwork, onboard shoppers, and run processes as collaborative workflows. Course of Road even enables you to arrange easy conditional logic guidelines with “if/then” situations. These dynamic checklists will mechanically adapt to your staff’s wants as they modify.

The software program connects with greater than 1,000 apps to automate duties. 

Frequent use instances for Course of Road embody bill era, worker onboarding, new shopper arrange, podcast publishing, candidate screening, IT assist desk help, actual property gross sales, and extra. This handful of examples exhibits how really versatile the software program actually is. 

The Primary Course of Road plan begins at $12.50 per consumer per thirty days. For workflow automations (which most of you have to), plans begin at $25 per consumer per thirty days. 

Strive it free with a 14-day trial.

#6 – Backlog Assessment — Finest Workflow Administration Software program For Builders



Finest For Builders

Backlog is a venture administration device with workflow automation options. The software program helps builders enhance efficiencies with issues like bug monitoring, model controls, and long-term tasks.

Backlog is a bit distinctive in comparison with different platforms on our listing. This software program is definitely branded as an internet venture administration software program. Nevertheless it does include built-in instruments for workflow administration as nicely.

Greater than 10,000 organizations throughout the globe depend on Backlog to handle workflows.

One other differentiator of Backlog is its consumer base; the platform is designed particularly for improvement groups.

The software program comes with options like Gantt charts, wikis, process hierarchies, file sharing, Kanban-style boards, and different collaboration instruments. You’ll additionally have the ability to use Backlog to construct customized classes and fields to suit inside your staff’s workflow. 

Growth groups generally use Backlog for workflows related to bug monitoring and model controls. 

Right here’s a fast overview of the plans and pricing:

  • Starter — $35 per thirty days
  • Commonplace — $100 per thirty days
  • Premium $175 per thirty days

Charges are based mostly on the variety of customers and tasks you’ve got. The software program isn’t fairly as superior when it comes to automations, like different platforms on our listing. However it should nonetheless get the job finished for many improvement groups. 

Strive Backlog free for 30 days. 

#7 – Hive Assessment — Finest Workflow Administration Software program For Distant Groups




Hive has instruments for venture administration, process prioritization, and distant staff communication. It integrates with 1,000+ instruments and has real-time analytics.

With so many companies pressured to work remotely at present, Hive’s recognition has skyrocketed. The software program is designed to spice up productiveness for distant groups. 

It helps clear up issues related to staff communication, inefficient processes, prioritization points, and different challenges that include working away out of your co-workers. 

Hive integrates with 1,000+ third-party instruments and platforms like Dropbox, Slack, Git, HubSpot, Zendesk, and extra. These integrations will assist streamline your workflows and set your staff up for optimum effectivity.

Use Hive for real-time analytics with tasks, useful resource planning, staff collaboration, and file sharing. 

Particular person customers can handle tasks based mostly on their preferences with Kanban boards, Gantt charts, calendar views, and desk views. It’s straightforward to change forwards and backwards between these choices for full flexibility.

Hive begins at $12 per consumer per thirty days. You’ll have the choice to add-on extras for issues like timesheets, safety, analytics, and extra. These add-ons fall within the $Four to $6 vary. 

Strive Hive free for 14 days. If that’s not sufficient, contact their help staff and simply ask for an extension. 

Methodology For Selecting The Finest Workflow Administration Software program

Discovering the very best workflow administration software program for what you are promoting will be robust when you don’t know what to search for. To ease the shopping for course of, we’ve recognized the highest options and issues to judge as you’re buying round.

This is similar methodology that we used to slender down the platforms on our listing. 


Workflow administration software program is type of ineffective if it doesn’t combine with the instruments that you just’re already utilizing. With out these integrations, implementing sure options would add complexity to your workflows versus lowering it. 

Many platforms will boast concerning the hundreds of integrations that they’re suitable with. However don’t let these numbers lead you on. All the time confirm to guarantee that the software program integrates with the instruments you’re truly utilizing. 


Automating duties and processes is arguably the very best a part of workflow administration software program. 

Benefit from the free trials supplied to see how these automations work. In the event you arrange with automated workflows appropriately, you’ll have the ability to save numerous hours on tedious duties. This part additionally relates again to our earlier level concerning integrations. To ensure that the software program to automate sure processes, the platform have to be suitable with third-party instruments.


Bouncing forwards and backwards between completely different apps for staff communication is usually a ache. So search for workflow administration instruments with built-in collaboration instruments like reside chat and message boards.

You’ll additionally need to make sure that staff members are alerted correctly and notified after they have new duties assigned of their queue. 

Venture Administration

As talked about earlier, venture administration and workflow administration usually are not the identical issues. However with that mentioned, the 2 typically go hand-in-hand.

A few of you would possibly profit from an all-in-one venture administration device with built-in workflow administration options. These instruments will sometimes have Gantt charts, Kanban boards, and different customary venture administration options. 



Finest All-in-One Instrument

Use ProofHub for workflow administration, venture administration, and staff communication. Customise your workflows and profit from flat-rate pricing with limitless customers.


What’s the very best workflow administration software program? 

There are many nice choices to think about. To seek out the very best one for what you are promoting, seek advice from the really useful use instances on the listing above. Be sure you evaluate our methodology for narrowing down your choices as nicely.

No matter your staff dimension or business, you should utilize this information to search out the very best workflow administration resolution in your wants. 

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