Tools to Monitor and Improve Your Content Marketing Team Productivity


Engaged on productiveness enchancment is the main focus for many companies nowadays.

Now that almost all digital advertising groups are working from residence (and lots of companies intend to maintain working this manner), enhancing and monitoring their distant groups’ productiveness is essential.

That is particularly difficult for content material advertising groups as they’ve to perform so many micro-tasks a day that it’s subsequent to inconceivable to coordinate.

Content material advertising is extremely multi-faceted which makes it extremely exhausting to maintain underneath management.


Issues might get a lot worse, when your content material advertising workforce members discover themselves working from residence, in isolation, making an attempt to deal with dozens of destructions.

How do you monitor and enhance your content material advertising workforce’s productiveness?

Listed below are a couple of concepts:

Content material Brainstorming

I personally discover myself a lot much less impressed when working from residence due to all fixed distractions. When you have children and also you attempt to write something with them round you, you most likely know what I’m speaking about.

Brainstorming attention-grabbing content material matters and placing them into my editorial plan is one thing I’m combating, particularly when there’s no weekly quota to fulfill.

I’ve discovered that collaboration helps loads right here. It’s simple to really feel caught when working in isolation, so day by day collaborating with co-workers assistance on each the fronts:

  • Beating the sensation of isolation (which helps with motivation)
  • Sharing concepts (which drives new content material brainstorming)

To perform each, we keep a day by day schedule of 15-minute conferences the place we’d get collectively each morning to debate our editorial calendar and share new content material concepts and upcoming initiatives based mostly on any upcoming holidays or recognized alternatives.

Google Meet is a pleasant free solution to prepare this, particularly in case you are utilizing different Google providers like Google Calendar. You possibly can create a recurring (day by day) occasion in your Google Calendar making it exhausting to overlook.

Excessive-High quality Content material Creation

Whether or not you outsource content material creation or hold all the pieces carried out internally, content material creation has all the time been a problem to scale and consider.

In actual fact, how do you guarantee high-quality content material creation if “high quality of content material” is such an ephemeral idea.

How do you translate “content material high quality” into measurable phrases?

There are solely few clear tips that may be measured and monitored:

  • Variety of phrases
  • Readability
  • Subheading utilization and distribution
  • Record utilization

Yoast plugin for WordPress lets you hold eye on all of that, so that you (or your writers) could be saved accountable:

I wouldn’t be paying an excessive amount of consideration to “Transition phrases” metric although however all the opposite gadgets listed here are fairly on level

However are these sufficient to guage on the content material high quality?

The best way to encourage your distant writers to analysis every matter extra, create extremely related content material and use various vocabulary?

I’ve discovered that Textual content Optimizer works nice for encouraging your content material workforce and distant writers to go an additional mile when engaged on every content material asset.

All of the software must know in case your goal key phrase and from there:

  • It’ll apply semantic evaluation to give you associated ideas and matters (to push your author to analysis and embrace extra of them within the copy)
  • When the content material is written, the software will analyze it, rating its phrase alternative and comprehensiveness and supply tips on enhance your rating:
Goal TextOptimizer’s rating of minimal 70 will drastically enhance your organization’s content material high quality and depth

Creating multimedia and interactive content material has turn into an integral a part of content material creations. So empowering your workforce with picture and video content material instruments that require no further abilities or coaching can also be a good suggestion.

Renderforest is my current discovery and it serves the aim properly. It’s web-based which makes it excellent for cross-team collaboration and sharing:

  • No must obtain software program
  • All of the belongings are saved underneath one helpful dashboard

Plus, it’s multi-purpose providing you with simple, but efficient instruments to create movies, branded photos and even mockups.

Simply choose a template based mostly in your wants, edit it and model it, and you’ve got your asset created and saved for additional repurposing

Content material Modifying

Content material modifying is crucial in sustaining a constant high quality round brand-owned channels. To maintain this course of higher organized, I attempt to keep the next routine:

  • There’s all the time a single individual inside an organization who can publish content material. That’s the editor who does the ultimate evaluate earlier than hitting the “Publish” button. The editor by no means writes content material. He/she is our content material supervisor overseeing the calendar, guaranteeing all the pieces is completed on time, proofreading the ultimate copy and grading the author’s work.
  • Content material writers submit articles for evaluate in Google Docs which give free workflow instruments permitting the editor / supervisor to offer suggestions, ask for revisions, and so on.

You may as well hold the entire course of inside WordPress. There are a couple of highly effective proofreading plugins obtainable for each writers and editors to create a well-revised copy earlier than it goes reside.

Content material Sharing

I’ve seen this occur too many occasions: Each different firm or digital publications produce extra content material than they will afford the time to advertise.

Most of the time, it occurs like this:

  • An organization’s choice maker is aware of/has heard that any web site must publish content material regularly
  • So that is what everybody throughout the firm focuses on: The mere indisputable fact that there’s a brand new article being printed on the location is sufficient to make everybody glad.

In actual fact, I all the time favor to lean in direction of “promote over publish” technique the place you chorus from publishing something new till you do your greatest to advertise the latest article.

On the very least, these steps must be taken earlier than the workforce strikes on to the brand new asset:

  • Share on brand-owned social media channels together with social media bookmarking platforms like Flipboard and Tumblr
  • Add the URL to Viral Content material Bee to generate extra shares
  • Schedule some recurring tweets for these URLs to proceed re-appearing in your feed. MavSocial’s MavRepeater is an effective solution to make this shortly and simply
  • Do some fundamental e mail outreach to alert bloggers and journalists of your article. Don’t re-use the identical record although: Encourage your workforce to search out new contacts each time.

Spying in your opponents and the way they’re broadcasting their content material might provide you with many extra concepts so as to add to the guidelines.

Content material Outreach

Talking of e mail outreach, it’s usually a uncared for step in content material advertising which is a disgrace.

In actual fact, the overwhelming majority of weblog posts (94%) have zero exterior hyperlinks. Consequently, round 90% of content material will get zero site visitors from Google.

Are you aware what meaning?

About 90% of that work you (or your workforce) put into brainstorming, researching and writing articles in your website has been in useless.

The vast majority of that content material will go down your weblog archive to by no means drive any clicks sooner or later.

In my expertise, the best manner to verify most of your website’s content material will get not less than some natural visibility is to have not less than some exterior hyperlinks pointing to most of your pages.

And one of the best ways to accumulate pure hyperlinks is to achieve out to these people who find themselves concerned with that matter and may really hyperlink.

Therefore, I all the time embrace outreach in my content material advertising to-do record.

You don;t must e mail a whole bunch of bloggers however dedicating not less than an hour or two for reaching out is an effective behavior to have.

If you happen to outsource that job, use instruments to watch your outreach workforce’s actions. EmailAnalytics might be the simplest and probably the most reasonably priced choice, supplied your workforce is utilizing Gmail or G Suite.

The software will generate day by day experiences serving to you see in case your workforce is actively reaching out to area of interest bloggers and journalists, together with variety of emails despatched and acquired, most energetic and slowest days, common response time, and extra.

Content material Monitoring

Lastly, it is smart to maintain your writing workforce up to date on how their content material is doing. Not solely this helps enhance a author’s motivation (seeing the precise influence their articles are creating), however this may also enable your workforce to make extra knowledgeable content material planning selections going ahead.

Finteza is the right platform permitting everybody inside an organization to watch web site site visitors and conversions, with out having to by way of a particular coaching. It’s simple to make use of, but gives an in-depth perception, particularly relating to monitoring occasions and actions.

Instance: Right here’s Finteza permitting you to see how your website customers are interacting together with your newly created About-us copy. Appears to be like like it’s utilizing lots of clicks!

With a little bit little bit of customization, you may additionally be capable of use Google Analytics for that.

Once more, if you happen to favor to maintain as a lot as you’ll be able to inside your website fairly than managing many instruments and logins, there are fairly a couple of methods to create customized dashboards proper inside WordPress that would come with internet analytics.


Content material advertising just isn’t simple to arrange, particularly when your workforce is away, working from residence. To maintain everybody motivated and productive, strive utilizing the next ideas:

  • Arrange 15-minute lengthy day by day conferences utilizing Google Meet and recurring occasions in Google Calendar. Use these fast meet-ups to debate upcoming initiatives and brainstorm some new content material concepts.
  • Guarantee constant high quality of content material by utilizing Textual content Optimizer and inspiring your workforce to attain their copy not less than at 70
  • Arrange a two-tier content material modifying course of during which there’s all the time an editor’s evaluate earlier than something goes reside. Google Docs work nice for that as they supply free writing workflow instruments
  • Create a content material sharing guidelines guaranteeing every article is properly shared. On the very least, guarantee every content material asset is shared on all brand-owned social media channels (together with smaller ones), in addition to submitted to Viral Content material Bee for extra shares
  • Embrace e mail outreach into your content material advertising guidelines. Regulate how actively (and commonly) your workforce reaches out to bloggers and trade influencers utilizing EmailAnalytics
  • Take into account together with your workforce into monitoring your web site analytics for them to have the ability to establish most/least fashionable and fascinating campaigns and be capable of plan additional belongings accordingly. It’s fairly simple to do with Finteza


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